Top 15 Functions of a DAM System


  1. Asset / Metadata Ingestion: Upload any digital file with drag & drop functionality, automatically generate previews, and enter metadata before or after upload. Includes Abobe® XMP metadata handling, conflict resolution and multiple user upload administration.

  2. Asset / Metadata Storage: Hold any digital file in any file format along with accompanying metadata to include expiration and release dates for rights management.

  3. Asset / Metadata Search: Locate assets using quick, advanced, category, visual and simple searching methods.

  4. Asset / Metadata Search Results Display: Select from user-controlled viewing options to include thumbnail, list and portfolio groupings with multiple previews and available metadata.

  5. Asset / Metadata Previews: Offer expanded zoom & pan previews on images and documents and full-length previews of audio/video assets.

  6. Asset / Metadata Order / Delivery: Use shopping cart order process to include the selection of (a) delivery method (internet or carrier fulfillment), (b) destination (address book), and (c) file format (Mac, Windows, high-res, low-res, etc.) with on-demand file conversions from one master file.

  7. Asset / Metadata Placement: Allow assets and metadata to be used as individual items or as components within pre-determined templates for user-controlled creation of market-ready materials.

  8. Asset / Metadata Versioning: Manage and view assets and metadata as versions of current assets with check-in / check-out ability, independent metadata and non-orderable archival options.

  9. Asset / Metadata Approval: Automate approval processes for assets and metadata prior to asset ingestion / availability.

  10. System Access: Require login and password and/or allow user authentication from existing portals.

  11. Site Branding: Provide client-specific site address and branded user interface to support marketing guidelines and global brand consistency.

  12. System Reporting: Create and save reports for assets, orders, metadata, users, usage and trends through the interface.

  13. Asset / Metadata Administration: Add and edit metadata, categorize, and delete assets through the interface.

  14. User Administration: Create, modify, and delete users through the interface with self-service registration.

  15. Roles & Permissions Administration: Establish parameters for user groups and asset groups to define the level of user interaction through the interface.

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Definitions: Digital Asset Management, metadata, XMP.