Digital Asset Management for Educational Institutions

Educational institutions can get a better handle on huge amounts of digital media created and used by a large number of constituencies.

What do you have and how much? Hundreds or thousands of files and, more than likely, multiple copies of many of these files--everything from still images, to audio and video files, print collateral, presentations, course materials, and institutional brand assets (i.e. logos and seals).

Who needs it? Creative & design services, marketing communications, media & alumni relations, recruiting, admissions, administration, athletics & sports information, library services, web, photography and video departments. Most educational institutions don’t have the IT bandwidth to support this type of demand.

Where is it? It's scattered everywhere. Internal servers, desktop machines, CDs, tape, separate legacy systems or networks. You can bet one or more departments have files that work just for them and are not being shared with the rest.

The bottom line: The whole institution is creating and repurposing digital media files everyday. Yet the lack of “institutional control” in academia regarding the comprehensive management of these valuable assets is puzzling.

But what do you do when... You have no budget, no resources and no top-level sponsor?

Widen’s delivery of digital asset management (DAM) is web-based (Software-as-a-Service or SaaS); which means no capital investments are required. All your institution needs is the Internet and nothing more. Widen offers special pricing for educational institutions with no hidden costs or long-term contracts. Best of all, no additional IT personnel needed to implement, maintain, troubleshoot or upgrade the Widen system. It is extremely configurable - tailored to fit to your the unique requirements of your institution and its open standards offer easy integration with universal language. Beyond that, Widen tech support teams monitor, maintain and upgrade the live systems on an ongoing basis as part of the service.

Benefits of Widen Digital Asset Management Means for Colleges & Universities

Central location for all digital images and files with off-site media storage with unlimited scalability.
Leverage assets across multiple mediums to increase ROI.
Easy to use, web-based, password-protected portal - branded for your institution.
Permission controlled access levels segmented by department or role.
Support for all the latest file types, including previews and conversions to multiple formats on-demand.
Web-based collaboration tools for routing and reviewing files.
Reporting and tracking tools to know who is using the system and what is being accessed.
Monthly subscription covers all hardware, software, automatic upgrades 4 times per year and ongoing help desk support.
Guided implementation and shared best practices to get an institution up and running in as little as 30 days.

Explore Widen's Digital Asset Management Software in greater detail or watch recorded demos.