A stellar implementation starts with a stellar system setup. We'll work with your team from the get-go to educate and guide you towards an awesome site launch.
And because all organizations aren't built the same, we offer two implementation options for you to choose from.
12-25 sessions (based on your Widen Collective® package)
Guided by your onboarding coach, you'll complete a series of educational sessions that empower you to manage your DAM site.
Share site and launch goals, learn about each other's teams, understand expectations of the implementation process, and set milestones.
Walk through a comprehensive overview of the Collective and the importance of site governance.
Identify and discuss security features in the Collective and learn how to configure site settings.
Learn about the different aspects of metadata and rights management and how to structure them in your site.
Learn different ways to upload digital assets to your DAM site and how to complete metadata updates and editing.
Understand the key ways to interact with your digital assets, including searching, ordering, sharing, and embedding.
Walk through the functionality and key elements of your site dashboard, including messages and spotlights.
Learn the different ways to create, adjust, and maintain user accounts.
Test your user roles and hone permissions for different feature sets to ensure accuracy before you launch.
Practice what you've learned with the Widen team. Assess your administrator skills by training your onboarding coach and prepare to train your own users.
Create a plan and understand how to ensure a successful launch, early user adoption, and continued user engagement.
Your administrative team is ready to go. It's time to celebrate, set expectations for the next phase with your customer experience manager, and meet the expanded Widen team.
9-12 weeks, on average
Managed by experts from the Widen team, we'll set up your DAM site for you. We can even help administer the site going forward.
Provide helpful resources about discovery, planning, and data migration to get your implementation started.
Conduct a meeting to meet your software implementation consultant, review pre-work information, confirm your project timeline and scope, and identify users to be interviewed.
Prepare assets for ingestion and collect samples of existing metadata and taxonomy structures.
Widen translates findings from interviews into configurations and starts building your site with sample assets.
Go onsite to demo sample assets and metadata, see real-life examples to visualize the user experience, and enhance site configurations based on feedback.
Widen completes site configuration for asset upload, reports duplicate assets or file names before upload, and applies metadata to your assets.
Add your branding to personalize the look of your site and customize graphics and messaging.
Widen will train your administrators and general users and confirm the readiness of your site for launch. Then you'll meet the customer experience manager dedicated to the long-term management of your DAM site.
Start regularly scheduled meetings with your CXM during the three-month site launch timeframe, and compile user feedback to make sure your site configurations are working the way you want.
How much time does onboarding take?
In short, you determine the timeline. Based on which Collective package you choose, your implementation will take 12-25 sessions (one hour each), followed by two to three hours of homework after each session. The entire implementation depends on your readiness and responsiveness. The most time is spent on data migration, site configuration, and metadata development. We suggest you choose a launch date and back out milestones from there.
What if I don’t have a DAM administrator for the system?
A full-time administrator is not required, but you should have someone willing to dedicate 50% or more of their time to onboarding and beyond. Administration responsibilities can also be divided among your team. If you want to add a full-time, part-time, or contract DAM administrator, our Professional Services can help.
How much time should DAM administrators commit to in the long-term?
Time allocation for DAM administration ranges across our customers:
62% dedicate less than 25% of their time
18% dedicate 25-49% of their time
20% dedicate more than 50% of their time
Source: 2016 Widen Customer Survey
How should I start gathering our assets?
We suggest you start with the sources where your assets currently live and create a strategy to collect them.
Things to consider when auditing your files include where they’re located (servers, hard drives, PCs, etc.), how far back you want to go to
What are your suggestions for metadata standards and naming conventions?
The Collective can support metadata standards you currently have and is flexible and configurable enough for any combination of standard and custom metadata schemas you may need. Metadata mapping can be developed
Does Widen have experience migrating digital
Yes, we’ve successfully migrated assets from a number of other systems, including Canto Cumulus, Extensis Portfolio, MediaBin, MediaBeacon, Getty, MajorTom, Celum, OpenText, Webdam, Northplains Telescope, and SharePoint, as well as from file sharing tools like Box, Dropbox, YouSendIt, Flickr, Picasa, and more. We have many options for data migration and ingestion, including automation, consulting, and Professional Services.